Anyone wishing to carry out a Personal Search or to inspect public registers may only do so in pursuance of their right by personal attendance at the relevant office. These are open to inspection during normal office hours and include:
- Register of maintainable highways
- Definitive map of public rights of way
- Stop and Enforcement Register
- Planning Contravention Register
- Common Land and Village Greens
- Noise Abatement Zones
Should members of the public require the assistance of Council Staff, a charge may be made for this service which is available between:
10.00 a.m. - 12.00 a.m. and 2.00 p.m. - 4.00 p.m.
Please note that other records maintained by the local authority should be consulted as part of the Local Land Charges Register, an example of this is the information contained on the planning register. Details of conditional planning permissions are not held on the Local Land Charges Register, but may be inspected at the relevant Planning Sections listed on the contact list.
Various information such as road improvement schemes and property acquisition, Compulsory Purchase Orders, permanent stopping up or diverting of roads and public rights of way cannot be obtained through inspection of the public registers alone.
Matters raised with regard to information not covered by inspecting the registers must be taken up in writing. The relevant Departments may also levy a charge for this service. (please see list of contact).
HOWEVER, BY UNDERTAKING OFFICIAL LOCAL AUTHORITY SEARCHES YOU ARE PROVIDED WITH THE COMPLETE AND COMPREHENSIVE INFORMATION AS PER CON29 ENQUIRIES FORM, CARRIED OUT IN ACCORDANCE WIT THE LOCAL LAND CHARGES ACT 1975 AND THE RULES OF 1977.
PROCEDURE FOR DEALING WITH PERSONAL SEARCHES
EFFECTIVE FROM 1ST AUGUST, 2007
As a result of the introduction of Home Information Packs (HIPs) on the 1st August, 2007, Carmarthenshire County Council are expecting an increase in the amount of personal searches received each week. The Local Land Charges Unit’s working practices have had to be reviewed as follows:
1. Personal searches will be carried out from Monday to Friday between 10:00 – 12:00 a.m. and 2:00 – 4:00 p.m.
2. Twenty four hours notice will be required – A property address and a clear and legible location plan to be faxed to the Unit before 12:00 p.m. on the day prior to the appointment.
3. A limit has not been placed on the number of searches to be undertaken, but the Unit reserves the right to review this practice if a large number of searches are received on any one day.
4. It will be necessary for you to make appointments with the relevant Departments dealing with searches if you require Con29 (Enquiries of Local Authorities) information that can be found in public registers.
5. Where information does not form part of a statutory register, public document or record, we are working towards making more of that information available as soon as is practical. We await any resultant guidance decisions that may arise from the Government Consultation document on access to information. We also await the outcome of the work currently being undertaken into the charging regime for access to / the provision of information that is currently being undertaken on behalf of the Government in response to the OFT report on to the Property Searches Market.
Carmarthenshire County Council is currently operating in accordance with the 2005 ‘Personal Searches Guidance for Local Authorities and Personal Searchers’.